Executive Secretary with 5 years experience in Secretarial /Assistant industry. Objective: Controlling HR costs to derive maximum benefit through designing and implementation of new and/or existing HR policies and systems
Responsilbilities: Secretarial & administrative support to group director finance (who is a fellow chartered accountant), general manager (hr), director technical, director administration and partially the chief executive officer. / * regulatory reporting & communication / * perform & assist various human resource functions viz: interviews, short-listing, recruitment, conduct employeesâ€™ orientations, counseling, annual appraisals, quarterly evaluation reports, succession & career planning; and employeesâ€™ long-term retention etc. / * serve as back-up of manager hr, frequently sought out by employees to handle issues and defuse problematic situations. / * facilitate broader range of administrative functions, including travel arrangement, scheduling, calendar management and outlining agendas for various functions and meetings. / * using a variety of software packages to produce correspondence and documents, and maintain presentations, spreadsheets and databases; / * devising and maintaining office systems; / * greeting visitors; / * using content management systems to maintain and update websites and internal databases; / * arranging meetings, taking minutes and keeping notes; / * sorting mail; / * answering and routing telephone calls; / * scheduling appointments; / * liaising with members of staff in other departments or external contacts; / * may operate photocopier, facsimile or other office gadgets; / * using shorthand and typing to produce letters; / * arranging travel and accommodation; / * arranging both in-house and external events / * organize various charitable functions and special events within or outside the organization..
Executive Secretary Course degree. Coursework: Filing management / effective use of office electronic gudgets / effective use of ms office / effective use of internet & emails / phone call handling / travel & accommodation management / meeting management / effective communication & correspondence / in-house & external functions handling / shorthand & typography skills